As per Companies Act 2013 every Indian company is required to maintain a statutory register at its registered office until the dissolution of the company. Failure of the company to maintain statutory register could result in a fine of not less than Rs.1 lakh, which may extend to Rs.10 lakh. Further, the Officers of the company may also be punishable with imprisonment for a term which may extend to six months or with a fine not less than Rs.25 thousand which may extend to Rs.1 lakh. Hence, it is important for a private limited company or limited company or one person company incorporated in India to maintain statutory register.
The following is the list of statutory register to be maintained. Some of the registers may not be applicable based on the nature of the company:
- Register of Renewed and Duplicate Share Certificates – As per Share Capital and Debentures Rules, 2014.
- Register of Sweat Equity Shares – As per Share Capital and Debentures Rules, 2014.
- Register of Charges and Instrument of Charges – As per Companies (Registration of Charges) Rules, 2014.
- Register of bought back securities – As per Share Capital and Debentures Rules, 2014.
- Register of Deposits – As per Companies (Acceptance of Deposits) Rules, 2014.
- Register of Members – As per Rules of the Companies (Management and Administration) Rules, 2014.
- Register of any other Security Holders.
- Register of Debenture-holders.
- Index of Members – As per Companies (Management and Administration) Rules, 2014.
- Copies of Annual Returns – As per Companies (Management and Administration) Rules, 2014.
- Minute Books of Board of Directors and Committees of the Board – As per Companies (Management and Administration) Rules, 2014.
- Attendance Registers for meeting of Board and Committee – As per Secretarial Standards SS-1.
- Minutes Books of General Meetings and Creditors Meetings – As per Companies (Management and Administration) Rules, 2014.
- Books of accounts, relevant books and papers, financial statements and others.
- Register of directors and key managerial personnel including details of securities held by them – As per Companies Rules, 2014.
- Register of loans/guarantee/security and investments/
- Register of investment in shares or securities not held in the name of the company.
- Register of Contracts, with Directors, Companies and Firms in which Directors are interested.
- Contracts entered into by the company for the appointment of a Manager or Managing Director.